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Deputy Academic Registrar Job at Kepler College Rwanda 2026
Kepler College is inviting qualified and experienced professionals to apply for the position of Deputy Academic Registrar in Kigali, Rwanda. This is an excellent opportunity for candidates passionate about higher education administration, student information systems, admissions, academic records management, and digital transformation in education.
The successful candidate will support the Academic Registrar in coordinating academic assessments, admissions, student records, registration, graduation processes, and institutional data management while ensuring efficient use of the College’s Management Information System (MIS) and Learning Management System (LMS).
Job Summary
| Position | Deputy Academic Registrar |
|---|---|
| Organization | Kepler College |
| Location | Kigali, Rwanda |
| Job Type | Full-time |
| Sector | NGO / Higher Education |
| Experience | Minimum 3 Years |
| Qualification | Master’s Degree |
| Application Deadline | 15 August 2026 |
About Kepler College
Kepler College is one of Rwanda’s leading competency-based higher education institutions dedicated to preparing graduates with practical skills demanded by today’s labor market.
The institution combines innovative teaching methods with experiential learning to equip students with both academic knowledge and essential 21st-century competencies that improve employability and economic mobility.
Vision
To become a leading competency-based higher education institution in Sub-Saharan Africa with outstanding graduate employment outcomes.
Mission
To prepare young Africans with global competencies and the mindset needed to solve local challenges.
Key Responsibilities
The Deputy Academic Registrar will play a central role in managing academic operations and ensuring quality student services.
Main responsibilities include:
- Coordinate academic assessments according to the institutional academic calendar.
- Support the Academic Registrar in implementing academic policies and examination procedures.
- Manage continuous and final assessment setup.
- Oversee assessment results entry into the Student Information System (SIS).
- Address student complaints related to examination results.
- Maintain accurate academic records and student assessment data.
- Supervise admissions testing processes.
- Train staff involved in examinations and admissions.
- Recommend improvements to admissions and assessment systems.
- Monitor student academic progression and graduation eligibility.
- Coordinate admissions processing and applicant status management.
- Organize logistics for admissions testing events.
- Maintain secure student and applicant documentation.
- Produce academic reports for institutional planning.
- Support implementation and optimization of the Management Information System (MIS).
- Manage Learning Management System (LMS) operations.
- Ensure accurate student registration, grading, attendance, and academic data.
- Train staff and students on digital academic systems.
- Monitor data quality and report system issues.
- Collaborate with IT, faculty, admissions, and student support teams.
- Teach assigned courses based on institutional needs.
- Perform additional duties assigned by management.
Required Qualifications
Applicants should possess:
- Master’s Degree in:
- Information Technology
- Computer Science
- Statistics
- Data Science
- Mathematics
- Education Management
- Business Administration
- Records Management
- or another related discipline.
Experience required:
- Minimum three (3) years of professional experience.
- Experience in higher education administration is highly desirable.
- Strong knowledge of:
- Student Information Systems (SIS)
- Learning Management Systems (LMS)
- Databases
- Digital records management
Candidates should also demonstrate:
- Excellent analytical and organizational skills
- Knowledge of academic regulations and examinations
- Experience in institutional reporting
- Strong communication and leadership abilities
- High integrity and confidentiality
- Advanced Microsoft Excel skills
- Ability to manage multiple projects simultaneously
- Experience supporting digital transformation initiatives
Why Join Kepler College?
Working at Kepler College provides an opportunity to contribute to one of Africa’s most innovative higher education institutions.
Employees benefit from:
- A collaborative academic environment
- Opportunities to support digital innovation in education
- Professional development
- Meaningful impact on student success
- Engagement with modern educational technologies
Application Requirements
Interested candidates should submit:
- A detailed Cover Letter explaining their suitability for the role.
- An updated Curriculum Vitae (CV) highlighting relevant qualifications and experience.
Ensure all application documents are complete before submission.
Application Deadline
Closing Date: 15 August 2026
Late applications may not be considered.
Tips for a Successful Application
To improve your chances of being shortlisted:
- Tailor your cover letter to the job description.
- Highlight experience with Student Information Systems (SIS) and Learning Management Systems (LMS).
- Showcase achievements in academic administration.
- Demonstrate experience in data analysis and institutional reporting.
- Emphasize leadership and organizational skills.
- Carefully proofread your application before submission.
Frequently Asked Questions (FAQs)
Who can apply for the Deputy Academic Registrar position?
Applicants holding a Master’s degree in Information Technology, Computer Science, Statistics, Data Science, Education Management, Business Administration, Records Management, or related fields with at least three years of relevant experience.
Where is the job located?
The position is based in Kigali, Rwanda.
What experience is required?
Candidates should have a minimum of three years of experience in academic administration, student records management, institutional planning, or related fields.
What systems should applicants be familiar with?
Experience with Student Information Systems (SIS), Learning Management Systems (LMS), databases, Microsoft Excel, and academic reporting tools is highly preferred.
When is the application deadline?
Applications must be submitted before 15 August 2026.
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